page describes the most common activites required of the manager of a
Mailman mailing list. For additional details, see the
are new to Mailman and are setting up or managing a list for the first
time, you may want to actually try out some of the admin activites
below as you read through this. For example, start by subscribing
yourself to your list. No, you are not automatically subscribed even
though your email address may be set as the list admin. After
that, try sending a post to the list and see if you receive it back.
You can also try setting the mod (moderate) flag on your own
subscription and posting to the list to see how moderation works.
The Mailman Web InterfaceWhen your list is set up, you will receive a confirmation message containing the list administrator password, the management page URL, and other information. The management page URL will look something like this:
The domain name may be different, and it will be your own domain if you have one. When you direct your browser to that URL, you will be prompted to enter the password. You can change that password later if you like.
On the main admin page, and on other admin pages for different activities, you will always see the menu of activities across the top of the page like this:
Generally, the pages are fairly self-descriptive. In addition, there are popup help links ("details for ...") for many items. Following are common activites and how to perform them.
Subscribe New MembersYou may choose to allow people to subscribe themselves to your list. You can advertise the "list information" page URL which looks something like http://www.n44.net/mm2/listinfo/your-list-name. That is, it is the same as the admin page, except it has "listinfo" instead of "admin". With this, you still have the option to approve each subscription request before it is activated. You can set the option on Privacy options -> Subscription Rules. "Require Approval" means that you the list administrator will be notified by email when a subscription request is made, and you can then accept or reject it. "Confirm" means that the user can complete their subscription by responding to an email sent to them automatically after they enter their request.
You may also subscribe members administratively. Perhaps you receive subscription requests from other sources, or you want to import an existing list of subscribers. That is done on Membership Management -> Mass Subscriptions. On this page, there is a text block into which you enter addresses to be subscribed, one per line. You can also prepare a file in advance and click on 'browse' to upload it. Each line should be formatted in one of two ways:
After you have entered one or more addresses as above and selected the desired options above the text box, click "submit your changes" to activate the addresses. Note that it is an option to actually subscribe all the addresses, or to just send an invitation. Lists should always be "opt-in" -- that is, people are not subscribed unless they request subscription. However, you may invite potential subscribers with the 'invite' option, and they can complete the subscription process by simply clicking on the accept link.
What Type of List Do you NeedThere are several different purposes for which Mailman lists are used, and there are a few parameters that should be set to provide the type of service you want.
Finding and Changing Subscriber Settings or UnsubscribingYou can change a number of settings for each subscriber or unsubscribe someone using the Membership Management -> Membership List page. On that page, all of the subscribers will be shown if it is a small list. For a larger list, they will be shown on separate pages based on the first letter of the email address. Click on the letter to bring up the page of email addresses starting with that letter.
Alternately, you can search for all or part of an email address or personal name if you have entered personal names in your database. Type something into the "find member" text area and click "search" to find all matching entries.
For each subscriber shown, there are a number of settings in the columns to the right. You can click to turn on or off a setting, and then click "submit your changes" to make them effective. Here are the more commonly used settings:
General List SettingsThe General Options page contains many settings for the list. You will want to review this page and at least add some information when setting up a new list. Note that more information about each setting is available by clicking the "details for..." link. None of the description fields are required if they are not appropriate to your list.
PasswordsYou can change the password for list administrator and moderator functions on the Passwords page. This page also describes the differences between administrator and moderator functions. Note that only the password is required to access the various admin and moderator functions; it is independent of what addresses the admin notices are sent to as set on the General Options page.
More About Who Can Post and WhenAs noted above, the mod (moderate) setting for each subscriber determines whether that subscriber can post to the list without delay or their post will be held for review by the moderator. There are a number of other settings that control what happens when a post for the list is received.
Archiving PostsA nice feature of Mailman is that all posts may be saved automatically in an archive and viewed subsequently via the archives link on the list information page. The archive is on by default, but if you do not wish to keep an archive for your list, you may turn it off in the Archive Options page. When there is an archive, it is viewable by list member only as a default. If you wish to allow anyone to view the archive, you can set it to public on that same page.
Handling Moderated PostsWhen a post to the list is held for moderation, the list admin and moderator addresses will be sent a notice. For convenience, the notice will include a copy of the post and a link to the moderator requests page. For each post awaiting review, you may approve, reject, or discard it, or you may leave it for later consideration. If a post is rejected, a message is sent to the sender saying that the post has been rejected. If you want to give a specific reason for rejecting the post, click on the "view details" link. This allows the header and content of each post to be reviewed, and also allows a specific rejection message to be entered.
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